Registration, booking meetings & 1:1 Video Calls | Quick Info
1:1 Meetings | Facts
- Until 11 November 2020 | Period where 1:1 meetings can be requested
- 11th November 2020 | Period where 1:1 meetings can be scheduled
- Meeting requests must be accepted to be scheduled.
- Meetings are managed online via 1:1 Video Calls
1:1 Video Calls | Technical Preparations
- Use a desktop computer or laptop where both Webcam and Microphone is installed
- Double check if you have selected a proper time-zone (see Menu: Edit my Profile)
- Use Mozilla Firefox, Google Chrome or Opera browser preferably
- Internet Edge Browser only works for Version IDs 80+ (Chromium edition)
- To make sure that everything is set correctly, please go to your "Meetings" and click on the green camera button "Meeting starts in ..." - this will open the video call in your browser. You should see yourself!
- 1:1 Video call meetings can NOT be managed via the b2match Mobile App
How does it work?
A matchmaking or networking event is a quick and easy way to meet potential cooperation partners in face-2-face talks. 15-20 minutes run fast but it is enough to build first connections before the bell rings and the next talk starts.
1) Online registration
REGISTRATION
- Register via the green button "Register now"
- Add contact and organisation details as requested
- Compose your personal event schedule by adding presentations and workshops of your choice
- Those who are interested to manage 1:1 meetings MUST select at least one networking session
Interested in establishing new business contacts through 1:1 meetings? Please read more below.
2) Make yourself visible through an outstanding business profile
COMPANY PROFILE
Take advantage of the opportunity and introduce your company by publishing a clear profile. The more detail like company background, business offers and interests you provide, the more you will benefit from the conference matchmaking tool. Your co-operation profile is your online business card.
MARKET PLACE
- Explain the product/project/technology/expertise you are offering or looking for
- Specify the type of partner you are looking for
- Published profiles will be extensively promoted by the organizers of the event
- High-quality profiles are visited 50 to 100 times before, during and even after the event
- A meaningful profile will generate significantly more meeting requests
3) How to manage bilateral meetings?
The booking of meetings opens a few weeks before the event or after a certain number of participants have registered. You will be notified by an e-mail alert once booking has opened.
BOOKING MEETINGS
- Browse the list of attendees or check the marketplace profiles
- Use the optional filters to easily find the ones aligned with your goals
- Send meeting requests to those companies/persons you want to meet
- Adding a short reason why you are interested in a meeting will increase the acceptance
- Usually meeting requests must be confirmed by the recipients to be scheduled
- Typically, date and time of a meeting is scheduled by the person accepting the meeting request considering the mutual availability.
- Check every incoming meeting request and accept or refuse if not appropriate. It is a matter of politeness to let the requester know if you are interested in a meeting or not.
SOME PARTICIPANTS CAN’T BE BOOKED. WHY?
Participants available for meeting requests are indicated by a green button “Available”, otherwise:
- You may not have registered for 1:1 meetings
please make yourself available for 1:1 networking session via Agenda / Event Agenda (or “My Attendance” for events still using an old version) - Booking rules applied by the event organizer doesn’t allow to book specific groups
e.g. No meetings among Sellers & Sellers; Start-ups can’t send meetings requests to Investors - No common overlapping networking sessions
Please sign-up for some further networking session via Agenda / Event Agenda
5) Short before and during the event
SHORT BEFORE THE EVENT
- You can view date/time of your meetings via the Menu “Meetings” at any time
- Check all your pending meeting requests and consider accepting or decline
- Download the "b2match" Mobile App (iOS/Android) to
* get access to your meeting schedule on your mobile phone
* be informed about last-minute changes (bookings, cancellations)
* manage additional meetings during the event (send/receive/confirm requests)
DURING THE EVENT
- Check again the latest version of your meeting schedule through the platform. Due to last minute changes it might have changed slightly.
- RESPECT the other participants' time and show up to all your meetings.
- If an unforeseen circumstance arises and you will not attend a meeting, please cancel your meetings through the platform. This way, the other participant will be notified.
1:1 MEETINGS VIA VIDEO CALLS | ADVICE & FAQ
BEFORE THE EVENT - TECHNICAL PREPARATIONS
- Use a desktop computer or laptop where both Webcam and Microphone is installed
* Check your audio quality, using headphones is highly advised
* Use a good webcam to improve the image quality - Video call meetings can NOT be managed via the b2match Mobile App
- Check your time-zone
Log-in and select "Edit my profile" to check your current time zone selection. If this is not the time zone you are located during the meetings please change accordingly. - Use Mozilla Firefox, Google Chrome or Opera browser preferably
- Internet Edge Browser only works for Version IDs 80+ (Chromium edition)
- To make sure that everything is set correctly, please go to your "Meetings" and click on the green camera button "Meeting starts in ..." - this will open the video call feature of your browser. You should be able to see yourself!
DURING THE ONLINE EVENT
- Access the web platform and be online at least 5-10 minutes before your meetings start.
- RESPECT the other participants' time and show up to all your meetings.
- Close your Video Call meeting timely.
Please leave the call in time as you or your meeting partner can have a subsequent meeting right after. A watch is indicating the remaining meeting time. - If an unforeseen circumstance arises and you will not attend a meeting, please cancel your meetings through the platform. This way, the other participant will be notified.
FAQs
How do I join a scheduled meeting?
- You can access your meeting schedule via Menu "Meetings" in the top right corner.
- Click the green button "Start meeting" next to your meetings to join the 1:1 meeting Video Call
What options do I have if the meeting partner does not show up timely?
- Quick reminder to join the Video Call
Send a message (or phone call) and alert your meeting partner to join the missed Video call.
This should work well if enough time is left over (e.g. 15+ min) for this scheduled meeting. - Re-schedule the meeting
In case your meeting partner doesn’t reacts immediately on a reminder as indicated above you should re-schedule and postpone the meeting by 1-2 hours. - If a meeting can not be managed at the event date itself please use the chat messaging system (open the meeting partners profile) to schedule a phone call or meeting outside this platform
What if my camera or microphone does not work?
- Please check that you Brower don't blocks the usage of your camera/microphone due to security reasons.
Check by having a video call with some of your colleagues in another tool (Google Meet, Zoom, ...) - Depending on your Browser settings you may be asked to confirm the activation of the Camera/Microphone through a pop-up dialog form.
- How to enable the use of microphone/camera in your Browser?
* Chrome: https://support.google.com/chrome/answer/2693767
* Firefox: https://support.mozilla.org/en-US/kb/how-manage-your-camera-and-microphone-permissions
* Opera: https://help.opera.com/en/latest/web-preferences - If none of the above works, consider switching to another device to join the meetings.
B2B Meetings - How does it work?
A matchmaking event is a quick and easy way to meet potential cooperation partners in face-2-face talks. 20 minutes run fast but it is enough to build first connections before the bell rings and the next talk starts.
1) Registration
- Register via the green "Register now" button
- In case you want to publish offers/requests and manage 1:1 meetings on-site read more below.
2) Publish a business profile to showcase your needs
Create a clear and concise business profile to raise your visibility on this platform.
Your profile should describe who you are, what you can offer to potential partners and who you want to meet.
A good profile will generate significantly more meeting requests. Your profile will be visible before, during and after the event.
3) Browse profiles of attendees
Find out who is offering interesting and promising business opportunities
4) Send & receive meeting requests
Be active not reactive. Browse published participants profiles and send meeting requests to those you want to meet at the event. Adding a meaningful remark why you are interested in a meeting will increase the chance that your request will be accepted. Usually, accepted meeting requests will be scheduled automatically. Thus you have immediate access to time and location of a meeting.
Booking rules?
- Everybody can send meeting requests to everyone
- Incoming meeting requests have to be accepted to be scheduled
5) Matchmaking Event
- Shortly before the event you will receive your meeting schedule by email.
- A paper version may also be handed out at the registration desk.
- TIP: Download the "b2match" mobile app (iOS/Android) to
* get access to your meeting schedule on your mobile phone
* be informed about last-minute changes (bookings, cancellations)
* manage additional meetings on-site (send/receive/confirm requests)
B2B Meetings - A short youtube intro
